Annual Meeting Minutes 2010
Oakbridge Condominiums
March 18, 2010
The Oakbridge HOA Board of Managers held its annual meeting on March 18, 2010. The meeting was conducted at Panera Bread in the Broadmoor Towne Center, Colorado Springs. The meeting began at 7:05pm and ended at 8:06pm. Quorum was met with 13 unit owners present and 8 proxies submitted.
In Attendance
Sherree Blair, 733B
Morgen Thomas, 741D
Larissa McPheeters, 741B
Lisa Lujan, 765B & 757A
Matthew & Sarah Blanski, 773B
Eric Schewe, 749C
Curtis Claar, 741C
Devon Ryan, 749B
Nick & Chris Nicholl, 789C
Diana Telford – Partners In Housing, 773A & 781C
Alessandro Salimbeni, 781D
Catherine Schneider, 733A
Proxies
Ruth Dixon, 725B
Rozanna Perez, 741A
Linda Kill, 749D
Greg Lujan, 757A
Jose Fernandez, 765A
Renae Delaware, 765C
Cathy Jacobs, 773D
Robert & Diana Ross, 781B
Old Business Topics
1. Unit 781A went to fire sale! All repairs on unit 781A and unit 781B have been completed. Repair costs included subfloor and foundation repair. Due to the sale of this unit, the HOA was able to fund reserves for the first time in two years.
2. In July 2009, the HOA resigned Sunflower Management as our property management company. The Board of Managers had several concerns regarding the handling of our property and the lack of experience of the Sunflower staff in managing an HOA. The Board has been self-managing since July 2009, but will be interviewing property management companies the week of March 22, 2010.
3. Pest and termite extermination will continue this summer. The focus this year will be on the interior buildings of the complex. The Board will notify owners and residents when this process will be underway so they can prepare their property for inspection and treatment.
HOA President Sherree Blair conducted an overview of the financial report for 2009 and the projected budget for 2010. The most costly projects in 2009 were tree removal/trimming and Orkin pest control.
A motion was made to accept the projected 2010 budget as it stands, and the 2010 budget was accepted by majority vote.
New Business Topics
1. Someone has been dumping large furniture items and other large objects in our dumpsters. The majority voted to start charging these individuals for the cost the HOA is charged for furniture and large object removal by Bestway. Due to video camera surveillance, the Board knows who is dumping these items and will address these concerns with the individuals in question.
2. Due to the sale of unit 781A, we will have the budget to paint the exterior of each building this summer. This project will include siding and fascia repair as well as roof inspection and trim board touch up. The Board will notify everyone as to when this project will begin.
3. Due to the sale of unit 781A, we will be able to repair, reseal and repaint the parking lot this summer. The Board will notify everyone as to when this project will begin.
4. The Board will be posting no trespass/ loiter/ surveillance signs at each entrance.
5. Relatedly, there has been reported criminal activity on Oakbridge grounds, with car break-ins and theft of personal property involved. As warmer weather approaches, it will be important to note who is on Oakbridge property. If you witness suspicious activity, please contact CSPD. The non-emergency number is 444-7000. Of course, if you or others are in immediate danger, call 911.
6. President Sherree Blair conducted an overview of CCIOA documents. Each unit owner has received a copy of these documents.
Open Discussion
In preparation for the warmer months ahead, the Board will have Switzer Landscaping inspect, repair, and adjust any sprinkler heads that are not operating properly.
Side fence repair at several units continues.
The Board addressed the issue of threats and harassment. If you or a loved one ever feels threatened or harassed by another resident, please contact CSPD and file a formal complaint. The HOA Board of Managers cannot do this for you, but we may be able to provide evidence if a complaint is on file and charges are pending. Please contact CSPD at 444-7000, or dial 911 if you feel you are in immediate danger, and then let the Board know that a complaint has been filed.
Other News
Important Note The Board of Managers continues to receive complaints regarding unleashed dogs on Oakbridge grounds. The Rules & Regulations clearly state that all dogs must be leashed when on Oakbridge grounds. This is for the comfort and safety of all residents as well as the safety of your pet. It is the unit owner's responsibility to inform their renters of all Rules & Regulations, and it is the unit occupant's responsibility to inform their guests and visitors of this rule.
Important Note The Board of Managers continues to receive daily complaints regarding the amount of dog excrement in the common areas. This poses a serious health hazard to the residents of Oakbridge and the maintenance crews. Because several residents have been unresponsive to requests and reminders concerning cleaning up after their dog, the Board of Managers will be forced to monitor areas of most concern and fine those residents who do not clean up after their dog. We will rely on resident calls and video surveillance to verify repeated violations. Out of consideration for your neighbors and the maintenance crews, please clean up after your dog.
Important Note As we strive for a better community, the Board would like to remind everyone that the city curfew and noise ordinances will be strictly enforced. To look over city ordinances regarding curfew, noise, trespassing and loitering, visit the Oakbridge web venue at http://oakbridgehoa.blogspot.com. If any resident is bothered by excessive noise, the Board of Managers encourages the resident to place a phone call to the CSPD non-emergency number: 444-7000. You may make an anonymous complaint.
A motion was made to accept the Board of Managers as it stands. The motion was seconded and the standing Board was accepted by majority vote.
The 2010 annual HOA meeting was adjourned at 8:06pm.
