Oakbridge Condominium Owners Association
Annual Meeting Minutes 2011
A meeting of the Oakbridge Condominium Owners Association was held on March 24, 2011 at Perkins Restaurant located at 3295 East Platte Avenue, in Colorado Springs.
Meeting was called to order by HOA president Sherree Blair at 7:07pm.
Quorum was met with 10 unit owners present and 5 proxies submitted.
In Attendance
Sherree Blair, 733B
Morgen Thomas, 741D
Matthew & Sarah Blanski, 773B
Curtis Claar, 741C
Devon Ryan, 749B
Nick & Chris Nicholl, 789C
Judie Goode, 733D
Linda Kill, 749D
Renae Delaware, 765 C
Judy & Paul Massiglia, 789 D
Proxies
Eric Schewe, 749 C
Jose Fernandez, 765A
Alessandro Salimbeni, 781 D
Robert & Diana Ross, 781B
Todd Warren, 789 B
Rozanna Perez, 741 A
A motion was made and seconded to forego reading of the 2010 minutes and accept them as written.
Steve Kouri of Courtney & Courtney Property Management presented an overview of the 2010 budget and reviewed the 2011 budget.
2010 projects included painting the exterior of all the buildings, parking lot repair, fence repair and replacement, annual Orkin inspection for termites and other pests.
2011 projects include complete roof replacement on each building, to begin in April. The project requires a claim to be filed with the HOA's insurance company, CB. As noted at the Special Assessment meeting held on November 4, 2010, each unit owner is responsible for paying a special assessment of $800.00 to cover the insurance deductible. If we wait another year, the HOA's deductible will double. To avoid extra costs, the roof replacement project will be conducted during the month of April 2011. Several units are still in the process of paying their special assessment. If the HOA does not have the full deductible amount in time to pay the insurance company, the remaining balance will have to come out of reserves and any unit owner in arrears will be turned over to the HOA's attorney for collection. Please review the Special Assessment meeting minutes and information packet that you received for further information.
It was noted that having a brand new roof on each building, along with the new paint and fascia repair done last year, property value will increase.
Landscaping and spring grounds cleaning will commence after the roof repair project is completed, as that process can be messy. Sprinklers will not be turned on until the roof repair project is completed.
In January, the Board of Managers decided to decrease trash pickup from three days per week to two days per week in order to help the operating budget. This decision will save the HOA approximately $696.00 per year.
Chris and Nicky Nicholl have again volunteered to look after the north side flowerbeds this season; Michael High will continue with minor grounds keeping and foliage care. It was noted that the landscaping company made a mistake in pruning certain bushes around the complex. Hopefully, the damage is not too great and the foliage will blossom as it should. The Board of Managers wishes to express its gratitude once again for these volunteers and their efforts to improve the aesthetic quality of Oakbridge grounds and save the HOA some money.
A motion was made and seconded to accept the 2010 budget. The 2011 budget was accepted by quorum vote.
Dues / Late Fees
HOA dues for 2011 will remain at $135.00 per unit.
The Board of Managers encourages anyone who is in dues arrears to please contact Steve Kouri immediately so you can get set up on a payment plan. The Board of Managers is very aware of these tough economic times and is willing to work with residents on an individual payment plan that will assist them in keeping up with their dues. Please communicate with us if you are behind on your dues or anticipate getting behind in your payments. We can't help if we don't know of your struggles, so please talk to us.
The Policies will officially be changed to reflect a $15.00 late fee rather than the current late fee of $25.00. This change applies only to late dues assessments, not to fines assessed for violations of the Rules & Regulations.
A question was asked regarding whether or not the Association will put a lien on a unit if that unit's special assessment and/or monthly dues are not paid. The answer is yes. However, the Board will do everything it can to avoid that situation and the legal process involved.
In lieu of sending out a monthly paper statement for dues, Courtney & Courtney will mail each unit owner a coupon booklet for monthly dues assessments. This will help the HOA cut down on postage costs. You can always make a payment online at www.courtneyandcourtney.com as well.
Surveillance Cameras vs. Perimeter Fence / Dogs / Trespassers & Loiterers/ Graffiti / Renters / Kids
Currently, the cameras are aimed at the most problematic/ high traffic areas of the complex. Several residents are in favor of adding more surveillance cameras to the perimeter of the complex, as it has been noted that neighbor dogs regularly use Oakbridge lawns as a place to relieve themselves and a perimeter fence to keep them out will be costly. The cost per camera is approximately $250.00. The Board will do some cost comparison over the next few weeks. As this is an ongoing problem, the Board encourages each resident to make note of anyone – non-Oakbridge resident or current resident – who allows their dog to defecate on Oakbridge grounds without subsequent cleanup. Please contact Steve Kouri at the Courtney & Courtney office to report the person anonymously.
If you see anyone on Oakbridge grounds at any time of day that does not live here and appears to be trespassing and/or loitering, the Board encourages you to call the CSPD non-emergency number 719-444-7000 and report the individual(s). Please also call Steve Kouri so he can let the Board know about the incident.
The north side perimeter fence has been hit with graffiti several times over the past few months. One resident suggested painting it with a "washable" Teflon paint. The Teflon paint allows the graffiti to be hosed off with water. The Board will check on this option.
The Board reminded everyone that any owner leasing out their unit to a tenant must supply a copy of the Rules & Regulations to the tenant as well as provide a copy of the lease to the Board.
The Board reminded everyone that as the summer months approach children will be outside more. ALL children MUST be supervised at all times while on Oakbridge grounds. This Rule/ Regulation applies to visiting children as well.
The Board would like to remind all residents about the City's curfew for underage children. All children under the age of 18 must be inside no later than 10:00pm Sunday through Thursday, and by midnight Friday and Saturday.
Morgen Thomas was reelected to the Board of Managers by unanimous vote.
The annual meeting was adjourned at 8:11pm.
REMINDER: The deadline to have your Special Assessment paid in full is APRIL 15, 2011!
Tuesday, May 10, 2011
Monday, February 28, 2011
2011 Annual Meeting Notice & Agenda
Annual Meeting Notice 2011
Notice is hereby given in accordance with Article III, Section 4 of the Association Bylaws, that the Annual Meeting of the Members of Oakbridge Condominium Owners Association will be held as follows:
DATE: Thursday, March 24, 2011
TIME: Registration at 6:45 PM; Meeting 7:00 PM – 8:30 PM
PLACE: Perkins Restaurant & Bakery 3295 East Platte Ave., Colorado Springs, CO 80909
PURPOSE:
1) Approve the Minutes of the prior meeting.
2) Present the Association’s Budget for 2011
3) Elect members to the Board of Directors. Nominations may be submitted to Courtney & Courtney at the above address. Nominations may also be made from the floor. Interested owners should contact Courtney & Courtney.
4) Conduct such other business as may properly come before the membership.
By: Steve Kouri, Property Manager
Courtney & Courtney
Dated this 21st day of February 2011.
Oakbridge Condominium Owners Association Proxy
The undersigned hereby appoints and authorizes the President of the Board of Directors of the Association or _____________________________________, to represent me/us on the issues to be discussed, and vote as my/our Proxy at the Annual Meeting of the Association to be held on March 24, 2011, or in the event a quorum shall fail to attend, at such time and place as the adjourned meeting shall be reconvened. This proxy shall be valid for a period of 90 days after the date of the meeting for which it is given.
By: __________________________________ Date: ____________
Owner
________________________________ Date: ____________
Owner
____________________________________________________
Address
Annual Meeting Agenda
Thursday, March 24, 2011
7:00 pm – 8:30 pm
Perkins Restaurant – 3295 E. Platte Ave., Colorado Springs, CO
Sign in – 6:45 pm
Call to order
Verification of a Quorum
Reading of 2010 Annual Meeting Minutes
Acceptance of Minutes
Financial Report
Old Business
New Business
Roofs
Grounds Maintenance
Fence vs. Cameras
Open Discussion
Election of Officers for 2011
Adjournment
Notice is hereby given in accordance with Article III, Section 4 of the Association Bylaws, that the Annual Meeting of the Members of Oakbridge Condominium Owners Association will be held as follows:
DATE: Thursday, March 24, 2011
TIME: Registration at 6:45 PM; Meeting 7:00 PM – 8:30 PM
PLACE: Perkins Restaurant & Bakery 3295 East Platte Ave., Colorado Springs, CO 80909
PURPOSE:
1) Approve the Minutes of the prior meeting.
2) Present the Association’s Budget for 2011
3) Elect members to the Board of Directors. Nominations may be submitted to Courtney & Courtney at the above address. Nominations may also be made from the floor. Interested owners should contact Courtney & Courtney.
4) Conduct such other business as may properly come before the membership.
By: Steve Kouri, Property Manager
Courtney & Courtney
Dated this 21st day of February 2011.
Oakbridge Condominium Owners Association Proxy
The undersigned hereby appoints and authorizes the President of the Board of Directors of the Association or _____________________________________, to represent me/us on the issues to be discussed, and vote as my/our Proxy at the Annual Meeting of the Association to be held on March 24, 2011, or in the event a quorum shall fail to attend, at such time and place as the adjourned meeting shall be reconvened. This proxy shall be valid for a period of 90 days after the date of the meeting for which it is given.
By: __________________________________ Date: ____________
Owner
________________________________ Date: ____________
Owner
____________________________________________________
Address
Annual Meeting Agenda
Thursday, March 24, 2011
7:00 pm – 8:30 pm
Perkins Restaurant – 3295 E. Platte Ave., Colorado Springs, CO
Sign in – 6:45 pm
Call to order
Verification of a Quorum
Reading of 2010 Annual Meeting Minutes
Acceptance of Minutes
Financial Report
Old Business
New Business
Roofs
Grounds Maintenance
Fence vs. Cameras
Open Discussion
Election of Officers for 2011
Adjournment
Roof Replacement Tentative Schedule
Roof Replacement Tentative Start Date Range: 4/4/2011 to 4/11/2011
*Start date will be on or between the above dates - Please note that start date is subject to change*
Listed below you will find a list of things that you can do as preparation for the reroofing project in order to avoid unnecessary confusion and/or frustration.
Crews/Employees
After careful consideration, Empire Roofing has been chosen to replace the roofs at Oakbridge, due to their high degree of integrity and skill. Should you have any questions or concerns regarding your project or experience difficulties speaking with an employee, please contact the Courtney & Courtney office and your concerns will be immediately addressed.
Pets
The roofing project on your home could be quite irritable to your pets. Empire Roofing is not responsible for protecting your pets from typical construction debris or trying to keep them controlled within the confines of your property. Please take every precaution to ensure your pet’s safety, security and comfort.
Vehicles
Be sure to notify Courtney & Courtney of any special concerns or instructions regarding the delivery of the roofing materials so as not to block your personal vehicles. Every effort will be made to remove all roofing debris from the property (i.e. shingles, nails, flashing, etc.) during the roofing project. The roofing project should not be too lengthy, therefore you may want to plan to park on the street until the final clean up of the property has been completed. This may eliminate the unlikely, but possible, chance of a flat tire or damage from construction debris.
Lawn Furniture and Potted Plants
Although the crews are very careful about the tear off process of your roof replacement, you may consider covering lawn furniture and/or potted plants to avoid unforeseen damage.
Wall Hangings & Light Fixtures
During the roof replacement project of your home, there will be roof traffic, pounding, loading and vibration. This is all part of the roofing process and cannot be avoided. There are some precautions that can be taken to minimize unpleasant circumstances:
* Make sure wall hangings are removed if you fear they could vibrate off of the wall and be damaged.
* Check all light fixtures and all light bulbs. These items have been known to fall if improperly installed or loose.
* China and pottery displayed on their edge could vibrate downward. Wall cabinets and plate rails are examples of possible problem areas.
* Normal construction wear and tear could result in minor interior wall/ceiling cracks, flaking of paint, debris falling into the attic and nail "pops" in drywall.
Note: Empire Roofing, the Oakbridge HOA and its representatives, and Courtney & Courtney are not responsible for damages that may occur during the typical roof replacement process. However, every effort will be made by Empire employees to prevent unnecessary construction problems.
Electricity
The crews will likely need electricity to complete the roof replacement on your home. If you do not have an outside electrical outlet, please contact the Courtney & Courtney office so that arrangements can be made to provide access to an electrical outlet inside your home. If you have an exterior outlet, please allow the crew access to your back patio area.
Tools and Equipment
Empire employees furnish their own tools, ladders and other miscellaneous equipment. Do not loan tools to the crews except for special isolated circumstances. For example, they may need to use your water hose for the clean up process at the end of the job.
Thank you for your cooperation as we continue to make Oakbridge a great place to live!
*Start date will be on or between the above dates - Please note that start date is subject to change*
Listed below you will find a list of things that you can do as preparation for the reroofing project in order to avoid unnecessary confusion and/or frustration.
Crews/Employees
After careful consideration, Empire Roofing has been chosen to replace the roofs at Oakbridge, due to their high degree of integrity and skill. Should you have any questions or concerns regarding your project or experience difficulties speaking with an employee, please contact the Courtney & Courtney office and your concerns will be immediately addressed.
Pets
The roofing project on your home could be quite irritable to your pets. Empire Roofing is not responsible for protecting your pets from typical construction debris or trying to keep them controlled within the confines of your property. Please take every precaution to ensure your pet’s safety, security and comfort.
Vehicles
Be sure to notify Courtney & Courtney of any special concerns or instructions regarding the delivery of the roofing materials so as not to block your personal vehicles. Every effort will be made to remove all roofing debris from the property (i.e. shingles, nails, flashing, etc.) during the roofing project. The roofing project should not be too lengthy, therefore you may want to plan to park on the street until the final clean up of the property has been completed. This may eliminate the unlikely, but possible, chance of a flat tire or damage from construction debris.
Lawn Furniture and Potted Plants
Although the crews are very careful about the tear off process of your roof replacement, you may consider covering lawn furniture and/or potted plants to avoid unforeseen damage.
Wall Hangings & Light Fixtures
During the roof replacement project of your home, there will be roof traffic, pounding, loading and vibration. This is all part of the roofing process and cannot be avoided. There are some precautions that can be taken to minimize unpleasant circumstances:
* Make sure wall hangings are removed if you fear they could vibrate off of the wall and be damaged.
* Check all light fixtures and all light bulbs. These items have been known to fall if improperly installed or loose.
* China and pottery displayed on their edge could vibrate downward. Wall cabinets and plate rails are examples of possible problem areas.
* Normal construction wear and tear could result in minor interior wall/ceiling cracks, flaking of paint, debris falling into the attic and nail "pops" in drywall.
Note: Empire Roofing, the Oakbridge HOA and its representatives, and Courtney & Courtney are not responsible for damages that may occur during the typical roof replacement process. However, every effort will be made by Empire employees to prevent unnecessary construction problems.
Electricity
The crews will likely need electricity to complete the roof replacement on your home. If you do not have an outside electrical outlet, please contact the Courtney & Courtney office so that arrangements can be made to provide access to an electrical outlet inside your home. If you have an exterior outlet, please allow the crew access to your back patio area.
Tools and Equipment
Empire employees furnish their own tools, ladders and other miscellaneous equipment. Do not loan tools to the crews except for special isolated circumstances. For example, they may need to use your water hose for the clean up process at the end of the job.
Thank you for your cooperation as we continue to make Oakbridge a great place to live!
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